RHBAA

Board of Directors

Unapproved

April 27, 2007
(updated by Secretary 6/12/07)

President Jones called the meeting to order at 9:15 AM.  Wilburn Williams gave the invocation.  Secretary, Mary Hooker, called the roll. Jimmy Lacy and Sammy Tyra were not present for the meeting.  Ronnie Hooker is still in Breeders’ Committee meeting will be in when finished.  Jimmy Lacy emailed the secretary that he would not be able to attend meeting because of work commitment.  She has not heard from Sammy Tyra.  Tim Toler made a motion to excuse Jimmy Lacy absence.  There was a second by Wilburn Williams.  Motion Passed.  Tabled Sammy Tyra’s absence until the next meeting.

President Jones asked if everyone had looked over the board of directors minutes from February 16 and 17, 2007.  After discussion the minutes need to include the handout by Barbara Johnston for a board sponsorship form.  The motion to excuse Mr. Jacobs should be changed to reason being work not sick.  He was in court.

Larry Street did not contact anybody concerning his absence prior to the February meetings.  He was asked by President Jones why he could not attend and he said work and being sick.  Jake Jacobs made motion to excuse Larry Street from the February Meetings and motion was seconded by Wilburn Williams.  Some discussion followed motion concerning procedures for not attending meetings and it was noted that a board member should contact secretary or the breeder’s office in advance of the meeting.  Roll was called for motion and it passed with Larry Street abstaining.

Eddie Barrow made a motion that we accept the February 16 and 17, 2007 minutes with the above corrections, Ronnie Hooker made the second.  The motion passed with Larry Street and Wilburn Williams abstaining.

Old Business:

Sale of Property

Mr. Ed Monroe chair of Products Mart spoke to the board and explained in general how the product mart board was elected and how they worked.  He did say that they have an interest in purchasing the property however they have to be unanimous with their vote for them to make us a formal offer.  And that right now they did not have a unanimous vote of their 5 member board.  It could take up to 1 year to complete the offer.  The board thanked him for the information and his time.

Personnel and Property Committee

Jim Morris briefed the board on his committee’s actions.  There was work done on the sale barn and there would be more in the coming months.  Shane Dumas is doing a good job with the ground upkeep and repairs.  Melissa Taylor has the backlog of paperwork taken care of in the office.  He stated that the office should run more efficiently.  He also stated that Melissa is only part time and will be with us only another couple of months.  We are going to take applications for someone to replace her.  He asked for a budget and that will be delayed until we have applications and Jim has done some interviewing.

Eddie Barrow made a motion for Jim Morris to handle the hiring of an office / arena person, salary to be approved by the board, Barbara Johnston seconded.   Roll call vote by secretary, Motion passed with Larry Street and Wilburn Williams abstaining.

Horse Show Committee

Barbara Johnston reported that the spring celebration had generated $72087.00 part of this is still uncollected.   We have 270 entries thru Thursday night   performance.  We have $34900.00 in expenses and prize money will be adjusted to reflect the prize money not won.

Membership and Promotions Committee

Barbara Johnston reported that as of today we have a total of 1142 paid members compared to the same date last year we had 1376.  We have had a surge of membership renewals and registrations since the entry office is requiring the appropriate membership number and horse registration number to be eligible to enter a class at the Spring Celebration.

Breeders’ Committee

Ronnie Hooker stated that there was confusion on labs for DNA.  We have changed everything to go to University of Kentucky.  Part of the blood in storage with Shelterwood labs in Texas that was sent to UK was compromised.  Walking horse administration is working on blood conversion to DNA case by case because of this.  UK will be handling BT and they will go ahead and DNA at the same time.

The committee has met and made the following recommendation to the board concerning commissioners.  Beginning January 2008, reinstate the commissioner license fee of $25.  Reinstate quarterly payment of $10 per commissioned horse to commissioner. 

After discussion on the recommendation Ronnie Hooker made the motion to reinstate commissioner license fee of $25 and payment of $10 per commissioned horse quarterly beginning January 1, 2008.  Attendance of commissioners meetings 2 out of 3 years by commissioners will be mandatory.  Commissioner can not charge the applicant anything other that the applicable fees for proper registration of horse being commissioned.  Jake Jacobs seconded the motion.  Motion passed with a roll call vote.  Abstaining from vote was Larry Street and Wilburn Williams.

Treasury Report

Darlene Harris asked if there were any questions concerning the treasury report that she handed out.  Discussion followed with respect on ways to increase income. 

We need to review championship circle for added incentive.  She explained that camper rentals were down and that if previous holders had not paid their camper fees since 2005 they had lost their right to them and they were available to the public.  This also held true for box seats.  She expressed her opinions on our current CPA and the possibility of seeking a new CPA.

Jerome Zhand made the motion to accept the treasure’s report.  Ronnie Hooker made the second.   Motion passed with Larry Street and Wilburn Williams abstaining.

Land Sale

Closing on the sale of 52 acres to Hubert Porter is still pending the outcome of a survey.  As of today’s date the survey has not been completed. 

Contract with realtor for the entire property has expired.  We have a purchase agreement on the back 80 acres still pending.  We will resume negotiation on the back 80 acres adjusting the acreage to 60 acres.  We will entertain listing the property after negotiations end with the present offer of the 80 acres.

President Jones reported that Stacy George and Tommy Livingston had donated their time to repair the sign by the highway.  Judy Jones will donate the funds to the RHBAA to cover the purchase of the materials needed.

Barbara Johnston made a motion to adjourn at 1:10 pm motion seconded by Jerome Zhand.

Respectfully submitted,

Mary Hooker

Secretary