RHBAA Board of Director
January 20, 2007
Unapproved Minutes
President Judy Jones called the meeting of the RHBAA Board of Directors to order at 11:05 a.m. at the RHBAA Horse Center, 67 Horse Center Road Decatur, Alabama. She asked Director Wilburn Williams to open to meeting with a prayer.
President Jones asked for the roll call of the members present. All members were present except for Howard Bellamy. Others present were Kim Johnson, Donna Kaufmann, Peggy and Raiford Champion, Lanett Toler, Nila Street, Janice B. Smith, Lila J. Benintende, Ed Brown, and Mary Hooker. President Jones asked for discussion on whether or not to excuse Mr. Bellamy. After discussion it was determined to delay this issue until the next Board meeting because Mr. Bellamy could not be reached.
The September 29, 2006 minutes were next on the agenda. There was much discussion started by Mr. Tim Toler regarding the minutes and their current format. He felt they were too lengthy and it was not necessary to put in every word said by everybody. The comments by Mr. Jacobs and President Jones concerning the format of the minutes were not clear. It appeared that they were to be just very detailed but Mr. Jacobs indicated that Secretary Brown dictated the minutes like she was told, to type every word. Mr. Toler was asked to work on a format to condense the minutes and submit the format at the next board meeting. Nell Brown, the current secretary, stated that she would make copies of the 2006 recordings and file them at the Breeders’ office and keep a copy for herself.
President Jones asked for a motion to accept the September 29, 2006 minutes as received. The motion was made by (unclear). Eddie Barrow seconded the motion. A roll call vote was unanimous approval with the note that Howard Bellamy was absent. The September 30, 2006 minutes from the general membership meeting was tabled until a future meeting. The December 18, 2006 minutes from the teleconference Board meeting were asked to be corrected by Darlene Harris. She stated that on page 3 the word judiciary needed to be corrected because it read fiduciary. President Jones called for a motion to accept the minutes with the noted correction. The motion was made by Jimmy Lacey and was seconded by Wilburn Williams. Secretary Brown called the roll and the motion passed unanimously with Howard Bellamy noted as absent.
President Jones moved on to New Business. She turned the floor over to Tim Toler, Chairperson of the nominating committee. Tim reported his committee met by teleconference on December 27, 2006. He read the list that was recommended by his committee and stated that they were not all unanimous but by majority vote of the committee the slate of officers for 2007 were recommended as follows:
Judy Jones-President Howard Bellamy-Advisory
Tim Toler-Vice President Ronnie Hooker-Breeders’ Committee
Darlene Harris-Treasurer Keith Ailshie-DQP Committee
Mary Hooker-Secretary Barbara Johnston-Horse Show Committee
Kelly France-Judges Committee Eddie Barrow-Rules Enforcement Committee
Jim Morris-Personnel/Property Com Jimmy Lacey-Trail, Field and Pleasure
Jake Jacobs-Membership/Promotions Jim Morris-Exhibitor Status Committee
Mr. Toler explained that nominations can be made from the floor and preceded with the position of President. Jake Jacobs nominated Wilburn Williams. Larry Street Second. (unclear) moved for nominations to cease. Second by(unclear). Jake Jacobs chose this time to withdraw from the nomination of Membership/Promotions Committee. Jimmy Lacey moved to accept Jake Jacobs withdrawal. Second (unclear). Jerome Zahnd nominated Jake Jacobs for Vice-President. Larry Street second. Jimmy Lacy moved that nominations cease. Darlene Harris second. There were no additional nominations for treasurer. Jimmy Lacey moved that nominations cease. Jake Jacobs second. Jake Jacobs nominated Nell Brown for Secretary. Jerome Zahnd second. Jake Jacobs moved that nominations cease. Tim Toler second.
There were no nominations for Advisory committee from the floor. Jake Jacobs moved that nominations cease. Wilburn Williams second. There were no additional nominations from the floor for Breeders committee. Darlene Harris moved that nominations cease. Second by Jimmy Lacey. There were no additional nominations from the floor for DQP committee. Jimmy Lacey moved that nominations cease. Darlene Harris second. There were no additional nominations from the floor for Horse Show Committee. Darlene Harris second. There were no additional nominations from the floor for Judge’s Committee. Wilburn Williams moved that nominations cease. Second by Jake Jacobs. Mr. Toler explained that the Membership/Promotions Committee worked hand in hand with the Horse Show Committee and asked if Mrs. Johnston would be willing to serve in this capacity. Darlene Harris nominated Barbara Johnston. Jim Morris second. Jake Jacobs moved that nominations cease. Tim Toler second. Sammy Tyra nominated Jerome Zahnd for Personnel/Property. Jimmy Lacey moved that nominations cease. Tim Toler second. Jimmy Lacey moved that nominations cease. Darlene Harris second. There were no nominations from the floor for Rules Enforcement. Jimmy Lacey moved that nominations cease. Ronnie Hooker second. There were no nominations from the floor for Trail, Field and Pleasure. Darlene Harris moved that nominations cease. Jake Jacobs second. There were no nominations for Exhibitor Status from the floor. Jimmy Lacey moved that nominations cease. (unclear) second.
Mr. Toler read the slate of officers and asked each board member to clearly mark their ballot. Kim Johnson was asked to pick up ballots and to assist the nominating committee in counting the votes. Donna Kaufmann was also asked to be an independent observer. Mr. Toler and committee returned from counting votes after a short break and read the following list:
President Judy Jones
Vice-President Tim Toler
Treasurer Darlene Harris
Secretary Mary Hooker
Judges Committee Kelly France
Breeders’ Committee Ronnie Hooker
Advisory Committee Howard Bellamy
DQP Committee Keith Ailshie
Horse Show Committee Barbara Johnston
Personnel/Property Committee Jim Morris
Membership/Promotions Barbara Johnston
Rules Enforcement Committee Eddie Barrow
Trail, Field and Pleasure Jimmy Lacey
Exhibitor Status Committee Jim Morris
Mr. Toler thanked his committee for their time and a job well done.
The new secretary officially took over recording minutes at this time.
President Jones asked for a report from Rules Enforcement Committee Chair Eddie Barrow on a protest the committee had heard concerning Ronnie Blakely. She read a letter from Mr. Blakely, explaining he was asking permission to speak to the board. Mr. Barrow gave a detailed explanation of how his committee handled the protest and explained why Mr. Blakely was asking to address the board. Jake Jacobs moved that the board allow Mr. Blakely have 15 minutes to address he board at the February 16, 2007 meeting. Jimmy Lacey seconded the motion. Secretary Hooker read the motion and asked for a roll call vote. All members responded yes to the motion with a note to the record that Howard Bellamy was absent. This discussion led to several questions and comments about the different organizations that issue suspension lists and which one’s we honored. President Jones asked DQP Chair Keith Ailshie to clarify this issue and report back to board at the next meeting.
President Jones explained that there had been several requests regarding the current blood typing procedure for parent verification being changed to the DNA method. She asked Breeders’ Chair Ronnie Hooker to report on this issue. Mr. Hooker gave an in-depth report on the situation. Several comments and questions followed the presentation, most of which regarded the cost to implement the change. He agreed for his committee to follow up this report with a cost analysis.
1. Actual cost for test.
2. Computerization cost.
3. Accepting DNA test results from any certified lab or only with contracted lab.
President Jones explained that the articles of incorporation specifically stated the use of “Blood Typing” for parent verification. This will need to be looked at by our attorney for the proper actions to be taken to change this if the change to DNA method is approved.
Treasurer Darlene Harris gave a treasury report. She stated that we had approximately $3000 in the bank at the present. Bills are current with the exception of a bill to Jimmy Smith Jewelers. The current balance of this statement is $7730.53. $2152.91 of this balance is from the 2006 show season and the balance of $5577.62 is accumulation from previous years. Kim Johnson stated that she paid $1000 per month to be applied to this bill. Mrs. Harris also stated that the mortgage payment for January was also paid. The track meet being held at the center has not yet made their rental payment and there was money from the concession stand to collect as well.
Tim Toler asked that everyone look at he November 2006 Financial Statement from the account. He asked several questions regarding the statement. Kim Johnson will contact accountant for clarification on the Non-Compete, Horse Show Rights and what was in vehicles. Mrs. Harris stated that these items had been listed this way for several years. Mr. Williams commented that she might ask Jimmy Roberts for some clarification because he was a member of committee that addressed the correct format of the financial statement several years ago. Mrs. Harris said she would and report back at the next meeting. Deferred Income was clarified as the amount of money involved in the pending lawsuit from Mr. Porter. Mrs. Harris stated that the account classified this way until lawsuit is settled. Kim was asked to print out an itemization of the Committee Chair Fees and the Travel Expenses to explain what comprised these expenses. She did and it was discovered that there were some charges in travel that should be reclassified as repairs and maintenance. President Jones stated that the board would perform a line item discussion at the Winter Meetings.
President Jones directed the members to read over the letter from Morgan County Commissioners. There was a lengthy discussion that followed. Comments and questions about who was actively negotiating with the commissioners in engaging in the sale of the property and registry as the letter indicated. Mr. Williams stated that he new that the commissioners and Product Mart were seeking approval to negotiate the purchase of property and registry several months ago but he could not report this to the board before this meeting because he had nothing on paper from them. More discussion followed and Sammy Tyra said that President Jones could follow up and request to negotiate two ways: 1. Property with the registry. 2. Property only.
President Jones asked if there was any other business. Mr. Toler asked about the status of Mr. William letter of objection to the Shelbyville meeting.
Jake Jacobs asked for update on lawsuit. President Jones explained that Porter had contacted our lawyer for deadline to be extended until end of February to accommodate the surveyor. Mr. Jacobs asked if we had received the signed documents. She state she had not. Jerome Zahnd and Jake Jacobs both stated that they understood that both Morrison and Porter had signed and that is probably in mail to our attorney now.
General Discussion Items President Jones asked for an update on the membership drive. Mrs. Harris and Mr. Morris responded that it was going well. We currently have about 300 paid annual memberships as well as our lifetime. Jones stated that there would be an agenda for the February meeting. Mrs. Johnston asked for some rule clarifications to be made for the chain classes. Rules enforcement will address the issue before the next meeting. All committee chairs need to have their committees in writing to be approved at the Winter Meetings. Mr. Toler stated that Illinois would like to have their board seat back. They will have as long as enough memberships are renewed by July 1, 2007. They met the criteria for 2006. President Jones informed the board that she had received a motion to withdraw the January motion from Janice B. Smith.
There being no further business Wilburn William made a motion to adjourn. Jake Jacobs second. Meeting adjourned at 12:52 pm.
Respectfully Submitted,
Mary M. Hooker
Secretary